NowyStyl_Raport CSR_2020-2021_EN

GRI 103-2 GRI 103-3 Safety is one of the most important needs of every human being. At Nowy Styl, we are constantly working to ensure that the quality of work- place safety is built on the highest standards of Occupa- tional Health & Safety. We eliminate potential threats by identifying, analysing and assessing risks and opportunities in our processes and workplaces. We provide safe and hygienic working conditions to prevent injuries and diseases. We protect the health and safety of people working at our sites, as well as customers and contractors. We train our employees, emphasizing the importance of their awareness, attitude and commitment for everyone’s 3.3 Safety culture safety. GRI 403-1 GRI 403-5 The company Nowy Styl Sp. z o.o. and its subsidiary companies have a formalised and certified occupational health and safety management system in place, based on the ISO 45001 standard imple- mented and renewed annually. All employees of the organisation, including temporary workers and employees of external companies, are provided by their managers the necessary instructions on occupational health and safety, evacuation and rescue, what to do in the event of an emer- gency, wearing the necessary personal protective equip- ment and what to do if an accident occurs. Health and Safety committees, worker representatives and hazard identification, risk assessment and accident investigation are likely to occur. The occupational risk assessment team is made up of the head of the area to which the position being assessed belongs, the Health and Safety Officer, the head of department, and optionally a representative of the staff or an occupational medicine doctor conducting preventive check-ups. Because the organisation conducts various types of training, the employees who are part of the occupational risk assessment team are familiar with and understand the principles of occupational risk assessment, have the knowledge necessary to identify threats present at the workplaces under assessment, know how to use protection measures for threat prevention and can assess the harmful effects of existing threats. Moreover, the organisation has programmes for reporting NEAR MISSES (NM) in place, as well as an EMPLOYEE SUGGESTION PROGRAMME (ESP) . An employee witnessing a near-miss situation is required to report it as soon as possible in order for appropriate correc- tive action to be taken. As part of the ESP programme, an employee can submit their ideas, suggestions and solutions with respect to near misses or work processes in general. Employees are rewarded for engaging in these programmes to motivate them to provide suggestions. The company has a Health and Safety Committee composed of the employees’ and employer’s representa- tives, each with the same number of representatives. The former are elected in democratic elections and represent 100% of the workforce. Consultations with employer’s representatives are organised to discuss issues related to occupational risk assessment, allocation of protection measures, monitoring of working conditions and partic- ipation in health and safety training programmes. The representatives also provide feedback on measures taken by the employer to prevent accidents and occupational diseases. The OHS Committee analyses working conditions and formulates proposals for their improvement, period- ically assesses health and safety at work and cooperates with the employer in the performance of his duties in this GRI 403-1 GRI 403-2 GRI 403-3 GRI 403-4 Out of concern for the safety of our employees, we monitor workplaces exposed to the risk of harmful factors on an ongoing basis. We aim to reduce exposure, so we invest to improve working conditions, introduce collective safety measures, assess risks, train employees and investigate incidents, if any. We have put in place a number of preventive and health-promotion measures. All our companies have Health and Safety Committees. The person to represent employees and the employer in matters related to health and safety at work depends on the company and is determined by applicable regula- tions in the specific country. However, all the ‘Occupa- tional Health and Safety Committees’ have similar tasks consisting in carrying out periodic assessments of work safety within their company, discussing, consulting and preventing accidents at work, as well as working together to improve working conditions. Committee meetings are held at least once a year. Measures undertaken in each of the companies have been shown in more detail below. The OHS department collects and processes confi- dential data in compliance with the relevant regulations, specifically the GDPR, and with the data processing rules provided for in those regulations. Only data relevant for a specific case is processed, only persons authorised by the employer have access to such data, and only to the extent necessary for the performance of the specific task. Nowy Styl has organisational and technical solutions in place to ensure that all operations on confidential data are performed by authorised persons only. Nowy Styl sp. z o.o. The organisation carries out occupational risk assessments according to the Polish standard PN-N-18002. This method uses two risk parameters: the severity of the consequences (effects) of hazards present at the workplace and the prob- ability with which such consequences (injuries, diseases) 57