NowyStyl_Raport CSR_2020-2021_EN

area. Members of the OHS Committee meet at least once in every quarter. Nowy Styl GmbH The organisation manages work-related hazard identifica- tion and risk assessment processes through the work of the OHS Committee, external safety inspector, external doctor, plant manager and works council. In addition, it conducts annual employee examinations, and inspects and analyses all workplaces. Employee representatives represent 78% of the company’s workforce. The OHS Committee is respon- sible for health and safety at the company, carrying out safety checks twice a year. Nowy Styl Deutschland GmbH Meetings of the OHS Committee are attended by the company doctor and an external specialist. Potential risks are analysed at the meetings. In the next step, meeting attendees walk through the factory, where they are shown areas with potential for improvement, and define measures and goals. In addition to the Occupational Safety Officer, Nowy Styl Deutschland GmbH also has a dedicated safety person in each area/department. Names of the people assigned to this task are available on the information board at the plant. Any suggestions are discussed with the Occupational Safety Officer and at the meetings of the Occupational Safety Committee (ASA). Corrective action is taken where necessary. The Trust Council makes sure that employees who report suggestions regarding threats and risks at work are protected. Kusch+Co GmbH The company has trade unions, which represent the workers’ side. The Works Council, elected by the employees, represents the majority of employees. Members of the Health and Safety Committee are selected from the various departments in accordance with the German regu- lations on occupational safety. The Committee advises on health and safety and accident prevention issues, assesses risks and carries out internal audits. It is also involved in suggesting improvements and implementing innovations in the area of OSH. The Committee meets at least quarterly. Safety aspects are not consulted with the trade unions, but with the Works Council. For each work area, the responsible person, in cooper- ation with the Occupational Safety Officer, has carried out and documented a risk assessment for workplaces, work equipment and activities. These risk assessments are updated each time there is a change in the work area; in addition, this assessment is reviewed at least annually. The organisation is prepared for a potential health and safety inspection by the Employers’ Liability Insurance Association, which makes assessments based on Nohl’s risk matrix. General hazards are documented by a Safety Officer, discussed by the Committee and eliminated or minimised. All accidents and near misses should be reported directly to the Safety Officer. An accident is investigated by the Safety Officer and head of the department where it occurred. If an employee is absent from work for more than 3 working days due to an injury, the Safety Officer prepares an accident report for the Employer Liability Insurance Company. The causes of the accident are investi- gated and appropriate countermeasures are identified for improvement. Corrective action involves risk assessment in the specific areas, in line with the hierarchy of goals and measures principle, or in the protocol of the Occupational Safety Committee (ASA). Accidents lasting more or less than 3 days, as well as reported near misses, are checked for causes by the Occupational Safety Officer and the person responsible for the specific area (supervisor), and remedial measures are determined, if necessary. No separate register is kept for these measures. All occupational safety measures are recorded in an ASA protocol or in the risk assessments for the individual departments. Every employee can submit suggestions regarding work safety to the company doctor, members of the works council and the Safety Officer without fear of negative consequences. Sitag AG GAV – a collective employment contract of the Swiss furniture industry – is in place at the company. Employees who have completed a practical health and safety course for officers and supervisors can become members of the OHS Committee. The organisa- tion, together with the employees, conducts weekly audits based on the 6S methodology. It is a set of techniques and methods that help create and maintain workplaces with optimal ergonomics, while ensuring good work organ- isation, stabilization of processes, and improvement of organisational culture. 6S is designed to improve perfor- mance by eliminating losses, streamlining processes and reducing unnecessary processes. Moreover, a comprehen- sive internal and external audit is carried out on a yearly basis. The results of these processes are saved on a matrix, while all open tasks are registered in the Trello application, where every task has a responsible person assigned to it. The organisation is regularly inspected by an external accident insurance institution SUVA, which advises and, where necessary, supports organisations in preventing accidents at work. All incidents classified as accidents at work are reported to SUVA. Employees can contact SUVA through the company or via publicly available contacts. GRI 102-41 58 Table of contents