NowyStyl_Reunion_A new office reality_EN

Office technology – a pinch of magic to help you face new challenges Increasingly complex processes can be reconstructed and improved with the help of new technologies. These solu- tions are so ingenious that the employees won’t notice any hardship. Nowadays many people who used to work in the office opt for a more flexible hybrid model. Mixed meetings are also becoming increasingly popular - when some participants are in the office, while others join in online. 2 years ago we were forced to spend months working from home, which means now we’re used to a meeting being just a few clicks away – you simply create an online event, invite participants and voilà! On this occasion, it’s also good to mention the issues related to the office schedule and controlling the availability of workstations - it may happen there are twice as many employees as workstations. All this means we are now faced with different habits, challenges and expectations and employers have to keep up with these new trends. That’s when you can turn to technology for help. Process automation in the office is not a new thing. The main goals of such automation include reducing the time needed to complete a process, eliminating or minimis- ing the risk of human errors, savings (e.g. limited use of paper), monitoring the risk inherent in a specific process, integrating various databases and tools previously used in the company, etc. In the event of office processes, to meet the tenants’ expectations it’s not enough to have a simple app for booking conference rooms or desks. You will have to do much better than this. You need to integrate the existing solutions. Nothing could be worse than the need to switch between apps to book a conference room and a parking spot and to notify the reception desk/security that you’re expecting a visitor. Hardly anyone wishes to install yet another app on their phones. That’s why the systems should be readily available without the need to download or install anything – in a web format, i.e. in a browser. How do you do it? A convenient option is to use QR codes in the office. That’s a nice and easy way of launching a customised app. Imagine Adam has to hold a meeting in the office. He invites five people from his team and one external contractor. With a properly designed solution and implemented comprehensive key business processes, Adam will be able to book the room, send an invitation to all participants, notify the reception desk that a visi- tor is expected, book a parking space for the visitor and indicate the area in the building where the visitor may gain access for the duration of the meeting - all this can be done in a single app! Integrating several solutions and getting rid of offline databases means you can achieve a shorter and more accurate information flow and increase your employees’ effectiveness by eliminating routine activities. A centrally managed web application available on your phone, tablet, or PC provides quick access to the necessary tools, while the employer can easily set up access rights to individual processes and match them to specific workstations. If you can reduce the number of clicks needed to perform a task - do it. One click less with 5000 users means 5000 seconds saved on a single process. By reducing the time needed to perform routine tasks, you give your employ- ees more space for effective work and regeneration. We know for a fact that investments in deliberate process automation bring a speedy return - it could be as soon as within a few months Krzysztof Świątczak CEO IU Technology On/Off Meeting Room This space within the inspiration area enables the organisation of effective and comprehensible on-offline meetings in the form of brainstorming. Appropriate tech- nology – a touchscreen, a webcam and a microphone, as well as access to specific applications – means the employees can participate in meetings both from the office and online at the same time. Thanks to the relevant sound-absorbing solutions, such as curtains, wall panels, or acoustic towers, you can make sure the sound travels exactly how you want it to, and undesirable effects, such as flutter echo or the char- acteristic rumble, are minimised. INSPIRATION AREA MEETING ZONE Products used in the visualisation Furniture Formo Play&Work Sileo Soft seating Tepee 27 26 Contents