NowyStyl_Raport CSR_2022-2023_EN-www

Health and Safety committees, worker representatives, hazard identification, risk assessment and accident investigation GRI 403-1 GRI 403-2 GRI 403-3 GRI 403-4 In the interest of employee safety we monitor work- places exposed to harmful factors on an ongoing basis. We also aim to reduce exposure, so we invest to improve working conditions, introduce collective safety measures, assess risks, train employees and investigate all incidents. We exercise a number of preventive and health-promotion measures as well. All our companies have Health and Safety Committees. The person to represent employees and the employer in matters related to health and safety at work depends on the company and is determined by applicable regulations in the specific country. However, all the committees have similar tasks which involve carrying out periodic assessments of work safety within their company, discussing, consulting and preventing accidents at work, and collaborating to improve working conditions. Committees meet at least once a year. Detailed actions taken at each of our related companies are presented below. The Occupational Health and Safety Department collects and processes confidential data in accordance with the applicable regulations, in particular Regulation 2016/679 (GDPR), as well as the data processing princi- ples provided for therein. Only data relevant to a specific case at hand are processed, access is provided only to persons authorised by the employer, and only on a need- to-know basis. Organisational and technical solutions are used to ensure that all operations on confidential data are performed by authorised persons only. Nowy Styl sp. z o.o. The organisation carries out occupational risk assessments according to the Polish standard PN-N-18002. This method uses two risk parameters: the severity of the consequences of hazards present at a workstation and the probability with which such consequences (injuries, diseases) are likely to occur. The occupational risk assessment team is made up of the head of the area to which the position being assessed belongs, the Health and Safety Officer, the head of the department, and optionally a representative of the team or the occupational medicine doctor in charge of preven- tive check-ups. Thanks to the various training sessions organised by the organisation, employees serving on the occupational risk assessment team are familiar with and understand the principles of occupational risk assess- ment, have the knowledge necessary to identify threats present at the workstations under assessment, know how to use protection equipment to prevent threats and can assess the harmful effects of existing threats. In addition, the organization has programs for reporting potential accident incidents (PAI) and an employee suggestion program (ESP). An employee witnessing a near-miss situation is required to report it as soon as possible in order for appropriate corrective action to be taken. The ESP programme is used to submit ideas, suggestions and solutions with respect to near misses or work processes in general. Employees are rewarded for engaging in these programmes to motivate them to provide suggestions. The company has a Health and Safety Committee composed of representatives of the employer and employees (in equal parts). Their representatives are elected in democratic elections. Consultations with employer’s representatives are organised to discuss issues related to occupational risk assessment, allocation of protective equipment, monitoring of working conditions and participation in health and safety training programmes. The representatives also provide feedback on measures taken by the employer to prevent accidents and occu- pational diseases. The OHS Committee analyses working conditions and formulates proposals for their improvement, periodically assesses health and safety at work and coop- erates with the employer in the performance of his duties in this area. Members of the OHS Committee meet at least once in every quarter. Nowy Styl Deutschland GmbH The company’s Occupational Health and Safety Committee is composed of management representatives, workplace safety specialists and elected employee representatives. The committee meets regularly to ensure compliance with safety regulations and implement continuous improvements. Meetings of the OHS Committee are attended by the company doctor and an external specialist. Potential risks are analysed at the meetings. Meeting attendees walk through the factory where areas with potential for improvement are indicated and measures and goals defined. In addition to the Occupational Safety Officer, Nowy Styl Deutschland GmbH also has a dedicated person responsible for safety in each area/department. Names of the people assigned to this task are available on an information board at the plant. Any suggestions are discussedwith the Occupational Safety Officer and at the meetings of the Occupational Safety Committee (ASA). Corrective action is taken where necessary. The Trust Council makes sure that employees who report suggestions regarding threats and risks at work are protected. The company has a unified procedure for reporting occupational accidents and near misses. Employees are required to document and report incidents to the desig- nated occupational health and safety team, in accordance with established guidelines. 79